For: NYMHCA 2018 Convention
When: April 13 -15th, 2018
Where: Marriott Hotel, Albany, NY
Exploring Innovative Approaches in Counseling and Counselor Education
1. Directions: Anyone may submit a proposal to the NYMHCA Program Committee. The information to follow will help you
submit a complete and thorough proposal. Please take the time to read each item before completing the proposal form and
clicking the "submit" button. You must submit additional forms if you want to present more than one workshop.
The online form below is the only way to submit a proposal! No hard copies will be accepted.
2. Program Strands: As part of the proposal format, please choose a strand into which your proposal fits. “Strands” are the
convention categories that your topic most represents. The convention strands are: Licensure & Professional Practice Issues;
Diversity, Multiculturalism, & Special Populations; Innovative Treatment Strategies Across the Lifespan; Creative and Innovative
Treatment Approaches, Supervision & Counselor Education; Assessment, Diagnosis; Clinical Mental Health Issues and Theory & Research.
3. Types of Programs:
A. Workshops (75 minutes): Workshop/interactive format; didactic overview with experiential exercises, demonstration,
group work, etc. expected; handouts strongly recommended. (no honorarium)
B. Poster Sessions (75 minutes): Informal format; small group discussions around a table exposing topics germane to
counselors; handouts expected. Can be submitted individually or as a group of three related presentations. Posters
offer the opportunity to present data and have substantive discussions with interested colleagues. The audience
circulates among the posters, stopping to discuss papers of particular interest to them. Authors present their papers
using a visual medium with key excerpts from the papers displayed on one side of a standard poster board.
C. Double Workshops (2 1/2 hours in total). A double workshop can be presented for 2 consecutive workshop periods
or on different days. (no honorarium)
D. Pre-convention Workshops (3 hours): An opportunity to delve in depth into a presenter's area of expertise. A $300
honorarium is offered for this presentation. These workshops are given on Friday afternoon, April 13th from 3-6 pm,
prior to the kicking off of the convention.
4. Submission Information: Please be clear and concise in all aspects of your proposal.
A. Complete each item on the proposal form, following the directions provided. The primary presenter is the contact person and responsible
for notifying all co-presenters of acceptance, rejection, scheduling and any other info provided by NYMHCA.
B. The Program Committee will review all programs and decisions will be based on quality, clarity, and relationship to
convention theme and strands. Deadline for proposal submissions is November 7th, 2017. with notification of acceptance
by December 1st, 2017.
C. All presenters must be paid registrants at the convention but will receive a 10% discount on their convention registration.
The discount is not applicable to fees for convention events other than registration. Those receiving honorariums will
not be eligible for the 10% discount. Presenters are required to register for the convention by March 1st, 2018.
Presenters who do not register by that date may not be allowed to present.
D. Presenters are responsible for all travel, hotel, food and other expenses.
E. Specify all A-V needs in your proposal. LED projectors will be set up in each room. You will need to bring your own
laptop. For your convenience, we can provide easels and newspaper print pads for your presentation. Presenters are responsible
for all data connection cords used for connecting your personal electronic device/devices (such as MAC laptops) to any equipment
we make available to you. Our projectors are all PC compatible. Internet access is available to all presenters free of charge!
F. Presenters must specify if they want their workshop to provide continuing education hours for workshop participants. They and their workshops will be evaluated by
additional standards as required by New York State. If selected and approved you will receive a 50% discount on general registration fees!
G Presenters should bring to the convention at least 50 copies of handout materials and offer additional materials to attendees by email and have materials available to send to participants
by email upon request or posted online. They should not sell any products or services during their workshops. Presenters who want to sell products or services are encouraged to reserve
H. Presenters who submit multiple program submissions can expect that no more than 2 of them will be accepted to allow as many people as possible to present.
I. We suggest that you print off a copy of the completed submission form for your records.