Call for Convention Programs
                                                                         For:       NYMHCA 2018 Convention
                                                                    When:   April 13 -15th, 2018
                                                                    Where:  Marriott Hotel, Albany, NY

             Exploring Innovative Approaches in Counseling and Counselor Education

        1.  Directions:  Anyone may submit a proposal to the NYMHCA Program Committee.  The information to follow will help you
             submit a complete and thorough proposal.  Please take the time to read each item before completing the proposal form and
             clicking the "submit" button.  You must submit additional forms if you want to present more than one workshop.

                The online form below is the only way to submit a proposal!  No hard copies will be accepted.

         2.  Program Strands:  As part of the proposal format, please choose a strand into which your proposal fits.  “Strands” are the
              convention categories that your topic most represents.  The convention strands are: Licensure & Professional Practice Issues; 
              Diversity, Multiculturalism, & Special Populations; Innovative Treatment Strategies Across the Lifespan; Creative and Innovative 
              Treatment Approaches, Supervision & Counselor Education; Assessment, Diagnosis; Clinical Mental Health Issues and Theory & Research.

        3.  Types of Programs:

              A.   Workshops (75 minutes): Workshop/interactive format; didactic overview with experiential exercises, demonstration, 
                      group work, etc. expected; handouts strongly recommended. (no honorarium)
              B.   Poster Sessions (75 minutes):  Informal format; small group discussions around a table exposing topics germane to
                     counselors; handouts expected. Can be submitted individually or as a group of three related presentations. Posters
                     offer the opportunity to present data and have substantive discussions with interested colleagues. The audience
                     circulates among the posters, stopping to discuss papers of particular interest to them. Authors present their papers
                     using a visual medium with key excerpts from the papers displayed on one side of a standard poster board. 
                     (no honorarium)
             C.    Double Workshops (2 1/2 hours in total).  A double workshop can be presented for 2 consecutive workshop periods 
                     or on different days. (no honorarium)
             D.    Pre-convention Workshops (3 hours):  An opportunity to delve in depth into a presenter's area of expertise.  A $300 
                     honorarium is offered for this presentation.  These workshops are given on Friday afternoon, April 13th from 3-6 pm, 
                     prior to the kicking off of the convention. 

        4.  Submission Information: Please be clear and concise in all aspects of your proposal.

            A.     Complete each item on the proposal form, following the directions provided.  The primary presenter is the contact person and responsible 
                     for notifying all co-presenters of acceptance, rejection, scheduling and any other info provided by NYMHCA.

            B.     The Program Committee will review all programs and decisions will be based on quality, clarity, and relationship to
                    convention theme and strands. Deadline for proposal submissions is November 7th, 2017. with notification of acceptance 
                    by December 1st, 2017.

            C.    All presenters must be paid registrants at the convention but will receive a 10% discount on their convention registration.
                    The discount is not applicable to fees for convention events other than registration.  Those receiving honorariums will 
                    not be eligible for the 10% discount.  Presenters are required to register for the convention by March 1st, 2018.
                    Presenters who do not register by that date may not be allowed to present.

            D.     Presenters are responsible for all travel, hotel, food and other expenses.

            E.    Specify all A-V needs in your proposal.  LED projectors will be set up in each room.  You will need to bring your own
                    laptop.  For your convenience, we can provide easels and newspaper print pads for your presentation.  Presenters are responsible 
                    for all data connection cords used for connecting your personal electronic device/devices (such as MAC laptops) to any equipment 
                    we make available to you.  Our projectors are all PC compatible.  Internet access is available to all presenters free of charge!  

            F.    Presenters must specify if they want their workshop to provide continuing education hours for workshop participants.  They and their workshops will be evaluated by 
                   additional standards as required by New York State.  If selected and approved you will receive a 50% discount on general registration fees!     

            G    Presenters should bring to the convention at least 50 copies of handout materials and offer additional materials to attendees by email and have materials available to send to participants 
                   by email upon request or posted online.  They should not sell any products or services during their workshops.  Presenters who want to sell products or services are encouraged to reserve 
                   exhibition space.

          H.  Presenters who submit multiple program submissions can expect that no more than 2 of them will be accepted to allow as many people as possible to present.

            I.    We suggest that you print off a copy of the completed submission form for your records.  

Program Submission Form
Presenter 1:
Presenter 2:
Presenter 3:
Title of Program:
Workshop Strand:
Type of Program:   (Check one)
Basic or Advanced level?
Abstract:  (No more than 50 words.  To be used for conference brochure.)
Program Description:  (No more than 200 words.  This needs to be a concise description of topics to be presented, as well as the presentation format, teaching methods implemented, learning objectives (at least 2), and AV equipment and materials used.)
*The Convention Program Committee will base their decision on the program description.  It will not appear in the convention brochure.

Please provide us with the following information for the primary presenter (The primary presenter will be the contact person and is responsible for notifying all co-presenters of the status of the proposal, or any other information provided by NYMHCA.)
Name of Primary Presenter:
Home Mailing Address:
Telephone # (Day):
Telephone # (Evening):
Primary Presenter's Email Address:
Second Presenter's Email Address:
Third Presenter's Email Address:
Is there a preferred day/time to present your workshop?  Choices are: Saturday morning/afternoon; Sunday morning.  If you have no preference, please state that.  Pre-convention workshops are only given on Friday afternoon.  Please note that we will not be able to honor everyone's request for a preferred day/time.
(For those new to the profession.)
(For those looking to further their existing knowledge in a field or modality)
Please list your AV requests including internet access (all rooms will have LED projectors and screens).  You need to bring your own laptop and the special cable to connect to the projector if you have an Apple product.
(Saturday only and not eligible for continuing education hours.)
Please tell us about the education, experience or expertise that has prepared you (and your co-presenters) to give the workshop you are proposing.  This information is just for the purpose of approving workshop proposals and will not appear in any online or printed convention materials.
As the primary presenter for the above proposal, I attest to the fact that the information provided in the presentation will be true and accurate, and that all presenters have read and agreed to the rules and instructions above.
Name of Primary Presenter:

Do you want your workshop to provide continuing education hours?
*If you check Yes:

 - As an approved presenter you will get credit for the time presenting the workshop and up to 2 hours of prep time for the 1 hour and 15 minute presentation! That    
   could give you 3 contact hours toward your own continuing education requirement!!

 - In order to be eligible to provide continuing education hours, the workshop must have only ONE presenter and this presenter must be fully licensed in their    

 - After submitting this form please forward your CV to: in order to be approved as a presenter according to the state's 
   continuing education guidelines. In the subject line of your email put:  Convention Program Proposal.
Pre-Convention Workshop
Poster Session
Double Workshop